Every new staff member entering the POD will need to be given the same instructions as the initial “Just-In-Time” training. If staff are trickling in, the sign-in staff member can provide a base level of information while each Command Staff member goes into more depth when they show the staff member their station. Be sure your Logistics Unit Deputy is keeping their sign-in staff briefed as often as possible to ensure continuity and good flow of communications at the POD. If they are coming in massive groups you may need to hold small meetings to inform everyone at the same time.
Command staff should be instructed to inform their Team Leads to break staff members every 2-3 hours (if not more). During an event where people are running on adrenalin they do not always realize how tired or stressed they really are. A fatigued staff member is more likely to make careless mistakes which could be detrimental to the patient. Always keep an eye on your staff.
During the course of the operation you will need to set specific times to meet with your Command Staff to assure that everything is functioning properly. This is where you will be able to ask your Command Staff if changes need to be made to increase or decrease patient flow, and whether or not more staff or assets need to be requested. After your Command Staff Briefing ALWAYS relay important information which was brought up to the All POD Coordinator.
During a shift change the “Just-In-Time” training becomes easier because every staff member should be able to describe their job to the next staff member on shift and hand over all of their informational materials to that staff member. Ensure that during shift changes, off-going staff have a chance to meet and brief on-coming staff.